Your company has needs to send messages on large number of e-mails from time to time. Common way of sending is not the right way you should do it, for this kind of message sending there is an easier, faster, more secure and basically, the only way to do this and these are mailing lists.
Mailing list is a list that is consisted of email addresses and which is created with intention to occasionally send information on these addresses. Sending of electronic mail to a large number of addresses via mailing list enables all sent messages to arrive to its destination without fear that they will be recognized as spam and that they will not end up on recipient’s black list. In addition, mailing lists help you after the first sending you will receive a message that is consisted of all the addresses from your list that are not valid and which you need to remove from the list.
BeoNET has made an effort to make ease for you to create mailing list with instructions that you can find in the following text.
Enter https://mailadmin.beonet.net/, in your web browser, you will see login window where you will need to enter in field Mail Address your WHOLE e-mail, e.g. email@example.com and in field Password enter your password and than click Sign In.
When you have logged in you will see the following display.
In order to create mailing list you will need to click on Mailing Lists on the left side of page in navigation section. On the right, you will see list of mailing lists that you have created. If the list is empty, you will need to create a new mailing list. Only a user that has administrative rights over your domain can create list. List is created by clicking on New button which is located in the upper part.
By clicking New a new window is opened where you can enter data for your mailing list.
In the section, List Addresses in field name (marked with number 1) enter the name for your mailing list, as in this case is firstname.lastname@example.org. In the field Reply (marked with number 2), enter an e-mail address on which you want replies to be sent. In section, List Properties leave all settings as they are. When you have filled in all specified fields you MUST save your mailing list before you proceed to the next step. In order to save your mailing list click on Save button which has a symbol of diskette on it and it’s located in the upper left corner.
Now we can proceed to the next step and that is adding of mailing list members. Click on Members card in the upper part and you will see the following display.
In order to add members to mailing list (members of mailing list are e-mail addresses on which we want to send message) you can do this manually, one by one e-mail, by clicking New button or you can import e-mails from .csv file by clicking the Import button.
When you click on New button you will see a new window in which you enter e-mail address and name of member.
To every added member you can assign certain right for received e-mail: normal user, user that can only read message, user that can reply to a message etc. When you have filled in all required fields you must click on Save.
The other way to import users is by CSV file that you can create in Microsoft Excel, and the file format look like this:
In the field A named Email you enter or copy e-mail address, in the field “FullName” name and surname, and the other 3 fields are for assigning right to received e-mail. If you need one of these options just for certain number of users, in the corresponding filed instead of 0 (zero) enter 1 (one), and then save the list. After that in MailAdmin click on Import button to choose the file (after you click Browse, select your CSV file) and click on Import so you can import.
After that in Members field you can see all users (e-mail addresses) which you have entered in your CSV file.
If you want to remove some of the users from your mailing list, choose a user by clicking his e-mail address and than click Delete button that is located in upper part of the window. In addition, if you want to make changes for user you can select user and than click Edit or double click on user.
When you are creating a new mailing list, the only person that can administrate it (to create users or all of the above) is a user that has administrative rights over your domain. Kada. If you want some of your employees to fill out mailing list, in the field Security, in List Administrators part, enter users, apropos their e-mail addresses.
In order for user to have an ability to send mailing list, you need to assign right to use mailing lists to his account. Assigning rights to a certain user can be done in such, in the navigation section choose Users and from list of users choose user to which you want to assign right to send messages to a certain mailing list. After that, click Edit and under Lists card choose mailing list to which user needs to send e-mails.
Save all changes by clicking Save button.
When you are sending e-mail to a mailing list it is important to enter WHOLE e-mail address of mailing list in the field TO: of your mail client (Outlook, Outlook Express), which is in this case email@example.com and when you send desirable e-mail, your mail client send a message to just one address, and than mail server forwards this message to all of the addresses that are in your mailing list.